Electronic Communications for Shareholders
As a shareholder of Phytopharm plc, you may now choose to
receive certain communications from the Company in electronic
format instead of by post, provided you have a computer and access
to the internet.
The key advantages are:
• Receiving shareholder information speedily and efficiently
• Reducing the demand on natural resources
• Helping your Company reduce its costs
The Company’s electronic communications capability is provided by
its Registrar, Equiniti, through their internet-based service
called Shareview, which allows you to view details of your
shareholding and also to indicate a preference for e-mail delivery.
To register, you have to complete a simple online form and you will
then be registered automatically to receive an e-mail notification
whenever the Company mails information to shareholders.
Although the Company actively encourages its shareholders to make
use of this facility it is appreciated that not everybody will find
it suitable or convenient.
Please note that the option to receive hard copy communications
through the post is still available to you.
Action required to register
If you wish to receive communications from the Company in
electronic format, you will need to register online by clicking on
the link to the Shareview website at the bottom of this page. You
will need your shareholder reference number in order to register:
this number can be found on your share certificate. When you
register you will need to create your own Password. A few days
after you have submitted your registration online, the Registrar
will post to your registered address a letter containing your
Access Number. This is a secure code you can use on the Shareview
site to administer your shareholding in the Company.
If you have a joint shareholding, only the first-named holder is
eligible to register for this service.
If you are already registered with Shareview but have not yet
registered for electronic communications, please log onto Shareview
using your existing Access Number and Password and ensure that your
mailing preference is shown as “e-mail”. If it is not, you can
update your preference by clicking on “change”, next to the
description.
Once you have registered, you will need to ensure that you inform
Equiniti of any changes of e-mail address. Please note that e-mail
addresses registered for electronic communications purposes are
kept confidential and will not be made publicly available or used
by the Company for any purpose other than communicating with you as
a shareholder. There is no charge for this service.
You will be able to change at any time the details you have
registered with Shareview or to cancel an election for electronic
communications and revert to receiving documents in paper form by
post.
Documents available
The Company intends to communicate the following documents in
electronic format:
• Annual Report and Accounts
• Annual General Meeting Notice
• Proxy Form and any accompanying documents
• Extraordinary General Meeting Notices
If you are unable to attend the AGM you will also be able to submit
your proxy vote online via the Shareview website.
Documents not available
The Company will continue to issue share certificates to shareholders in hard copy format by post.
Equipment requirements
In order to take advantage of the electronic communication
facility, you will need:
• access to the internet and an e-mail address
• web browser software (such as Microsoft Internet Explorer)
• Adobe Acrobat (which
can be downloaded free of charge by following this link)
How it works
Whenever the Company has a shareholder mailing, you will receive
an e-mail with a link to the website where electronic copies of the
document can be viewed or downloaded. The documents themselves will
not be sent with the e-mail. You will no longer receive a copy of
that document by post.
You should be aware that the Company’s legal obligations to you in
respect of the delivery of information will be satisfied when the
Registrar on behalf of the Company transmits an e-mail to you at
the address you have provided, whether or not it is delivered.
Nevertheless, where the Registrar is aware of any failure in
delivery of an electronic message, a notification will be posted to
your last known address informing you that the attempt to
communicate with you electronically has failed and advising you of
the website address where the document can be found.
Security
You should note that e-mail communications are not necessarily
secure and there is always a risk that e-mail messages may be lost,
intercepted or tampered with. In agreeing that the Company and its
Registrar may communicate with you electronically, you agree that
neither the Company nor the Registrar will be under any liability
for any losses that may arise as a result of any such loss,
interception or tampering or other factors beyond their control.
You should check documents and attachments for viruses and defects
before opening and using them. The liability of the Company and its
Registrar in this respect is limited to re-delivering the affected
documents.
REGISTER YOUR E-MAIL ADDRESS FOR ELECTRONIC COMMMUNICATIONS BY
CLICKING HERE.
www.shareview.co.uk
If you have any questions about Shareview, please contact Equiniti
on 0870 600 3989